Loading...

Archant Covid-19 Vaccination Policy


Introduction

Archant is committed to ensuring the health and safety of all partners, staff and persons who are affected by our work. Archant priority is to ensure we do everything we reasonably can to protect and prevent all persons within our community from being exposed to the risk of COVID-19.

Archant has determined that it is necessary under the Health and Safety at Work Act 2015 to put in place a COVID-19 Vaccination Policy to minimise the risk of exposure to and transmission of COVID-19 in our workplace and to ensure the safety, health and well-being of our partners, staff, clients, and other persons with whom they may interact. Archant strongly believes vaccination provides the greatest protection against COVID-19 and wishes to ensure that all workers have the opportunity to be vaccinated against COVID-19 without being disadvantaged in the workplace.


Commencement

This policy came into effect on 17t January 2022 subject to any further NZ Government announcements that may impact on that timing or the terms of this policy.


Purpose

The purpose of this policy is to:

  • set out the obligations and responsibilities of all people covered by this Policy;
  • outline our responsibility and commitment to ensuring a safe and healthy workplace for all workers, clients and visitors; and
  • ensure as far as reasonably practicable a safe and healthy workplace.

Scope

This Policy applies to all workers, including (but not limited to) partners, employees, consultants and contractors who have been engaged to provide services to or on behalf of CLIENT.

This Policy applies subject to any NZ Government orders and or legislation enacted relating to COVID-19 pandemic and COVID-19 vaccines.


Responsibilities

All workers are responsible for:

  • familiarising themselves and complying with this Policy and its requirements;
  • ensuring they are aware of any safety requirements (including COVID-19 control measures) and firm guidelines and procedures that apply to their role;
  • following official Government health requirements in relation to the COVID-19 pandemic.

Definitions

For the purposes of this Policy:

  • vaccinated person is a person who has received a full course of the COVID-19 vaccine, as recommended by the New Zealand Ministry of Health, and who has provided us with satisfactory proof of vaccination. For the avoidance of doubt, this includes receiving further vaccine courses (including for example booster shots) which may be recommended from time to time;
  • The COVID-19 vaccine means a COVID-19 vaccine that is approved for use in New Zealand. Vaccines that are currently approved include Pfizer BioNTech (Comirnaty), AstraZeneca, Moderna, and Janssen (Johnson & Johnson). If a worker has received a different COVID-19 vaccine overseas, Archant will assess whether this is sufficient for the purpose of this Policy on a case-by-case basis and will have regard to whether the vaccine is approved by the World Health Organisation-COVAX.
  • Proof of vaccination means written proof that a person has received a full course of a COVID-19 Vaccine. Examples include a copy of your Vaccine Certificate/My Vaccine Pass from My Covid Record, a letter from the Ministry of Health, a Medical Certificate.

Activities restricted to vaccinated persons

Although we respect that each worker is entitled to make their own choice about whether to receive a COVID-19 vaccine, we have identified and assessed the risk of COVID-19 infection and transmission, and also the risk of serious illness, is highest for persons who are unvaccinated.

Accordingly, we have determined that to ensure so far as reasonably practicable the safety, health and wellbeing of its workers and other persons they may come into contact with, unvaccinated persons will not be permitted to engage in certain activities which present a heightened risk of COVID-19 infection and transmission.


Restricted activities
From the date this Policy comes into effect, only workers who have provided Archant with satisfactory proof of vaccination will be permitted to:

  • Access and work from Archant offices;
  • Attend in-person meetings or events held by Archant;
  • Attend third party and client sites for work purposes;
  • Undertake work-related travel (which includes both domestic and international travel).

Unvaccinated workers

Unvaccinated clients, (including workers who have declined to share their vaccination status with us) will not be entitled to engage in the restricted activities outlined above.


Third-party access to our premises.

Consistent with the intent of this policy, access to our offices and any visitors (including clients, suppliers and tradespeople) will be restricted to only fully vaccinated persons who will need to provide proof of vaccination or scan their My Vaccine Pass as a condition of entry to its premises and any Archant events.

Persons aged under 12 years of age (or younger if vaccination is approved by the NZ Government) who are not able to be vaccinated may attend Archant offices if necessary.


Exceptions for persons who are unable to be vaccinated for a protected reason
We recognise that certain persons are unable to be vaccinated for reasons which are protected by the Human Rights Act 1993. An example of this may include where a person is unable to be vaccinated due to a diagnosed health condition.

We will, upon request, consider exceptions for workers who are unable to be vaccinated due to a protected reason, and who need to engage in an activity which would otherwise be restricted by this policy.

Exception requests need to be made in writing to the business owner or director. When making a request, the worker will need to explain why they are unable to be vaccinated and provide adequate supporting evidence. E.g. For a medical exception to be granted the worker will need to provide a medical certificate from a suitably qualified health practitioner who determines (in the course of examining the person) the worker meets the clinical criteria as outlined by the Ministry of Health for a medical exemption and it would be inappropriate for that person to be vaccinated.

An exception will only be granted if Archant is satisfied that:

  • The worker’s reason for not being vaccinated is supported by adequate evidence and is protected under the Human Rights Act 1993; and
  • It is reasonably practicable to implement any additional safety or control measures which would be required if the exception is granted; and
  • Granting the exception will not expose the worker or other persons to unacceptable risk; and
  • Any accommodation or changes required to accommodate the worker does not unreasonably disrupt Archantactivities.

Additional health and safety measures

It is recognised that vaccination is only one part of managing the risks posed by COVID-19.

Accordingly, all workers, regardless of their vaccination status, are required to comply with any further health and safety control measures that Archant may put in place from time to time. These measures may include (but are not limited to) requirements relating to Personal Protective Equipment (PPE) use, physical distancing, ventilation, or client/third party site visits, and may include restrictions on activities which are otherwise permitted for vaccinated persons under this Policy.

Given the speed with which the COVID-19 pandemic can evolve, any additional measures will be set out in the COVID-19 Control Register as updated by Archant from time to time.



Vaccination register

In order to administer and ensure compliance with this Policy, we are required to maintain a Vaccine Register which includes the following information:

  • Whether they have provided satisfactory proof of vaccination; and
  • Whether they have been granted an exception under this Policy.

The Vaccine Register, and/or any information contained within it, will:

  • Be used solely for the purposes of:
    • ensuring the health and safety of all workers and other persons who interact with workers and/or attend the workplace;
    • monitoring compliance with the requirements of this Policy; and
    • demonstrating compliance with any third party or client requirements relating to the vaccination status.
  • Be stored in a secure manner;
  • Only be disclosed to a third party if required by law or with the consent of the worker concerned (for example if a client requests proof of vaccination before allowing a worker to attend their premises);
  • Only be retained for as long as there is a need to have knowledge of a worker’s vaccination status and/or to distinguish between vaccinated and unvaccinated workers;
  • Be destroyed in a safe and secure manner once there is no longer a need for Archant to retain information about a worker’s vaccine status.

View our Product Range

View our wide range of high-quality products from sinks to taps, handles and surfaces.
Transform your space into the kitchen you have always dreamed of.